如何让你的会议更有效率?

Meetings often get a bad rap. We have too many, they're too long and they prevent us from being as productive as we could be.

会议往往口碑不好。我们有太多，它们太长，它们阻止我们尽可能地提高效率。

"People don't hate meetings, they hate meetings that waste their time," said Ellen Faye, a productivity and leadership coach.

“人们不讨厌开会，他们讨厌浪费时间的会议，”生产率和领导力教练埃伦·费耶说。

But sometimes meetings are necessary, and can be useful tools for getting things done, brainstorming new ideas and tackling problems at work.

但有时会议是必要的，它可以成为完成工作、集思广益和解决工作中的问题的有用工具。

You just have to do them right.

你只要做对就行了。

Keep the invite list exclusive

保持邀请列表的唯一性

Only invite people to whom the subject matter of the meeting is relevant.

只邀请与会议主题相关的人。

"People don't often really think about who really needs to be at the meeting," said Neal Hartman, a senior lecturer in managerial communication at the MIT Sloan School of Management. "Lots of people get invited and if the topic isn't relevant to them, they feel like they have nothing to contribute and they are sitting there thinking of all the other things they could be doing."

麻省理工学院斯隆管理学院管理沟通高级讲师尼尔·哈特曼表示：“人们并不经常真正考虑谁真正需要参加会议。”“很多人都被邀请了，如果这个话题与他们无关，他们觉得自己没什么可贡献的，他们坐在那里想着他们可以做的所有其他事情。”

Limiting the size of the meeting can also spur better conversation, said Paul Axtell, author of "Meetings Matter: 8 Powerful Strategies for Remarkable Conversations".

《与会议相关的:卓越对话的8大有力策略》一书的作者保罗·阿克塞尔说，限制会议的规模还能促进更好的对话。

"The quality of conversation is dependent on quality of the relationships that walk into the room. Fewer people are more likely to connect."

“谈话的质量取决于走进房间的人际关系的质量。更少的人更有可能联系。”

Have a clear agenda

有一个清晰的日程表

Make sure all attendees have a good sense of the subject and goals of the meeting before they walk into the room.

确保所有与会者在进入会议室之前都对会议的主题和目标有很好的了解。

When you send the calendar invite with the time and location of the meeting, it helps to also include an agenda with the intended topics of discussion.

当您发送带有会议时间和地点的日历邀请时，还应该包含一个包含预期讨论主题的议程。

Give people adequate time to review and digest any complex data or documents before the meeting to avoid putting anyone on the spot and to keep the meeting moving.

在会议开始之前，给人们足够的时间来回顾和消化任何复杂的数据或文件，以避免让任何人陷入困境，并保持会议的正常进行。

"If you are expecting your meeting to be effective and productive and you want to be able to make a decision, you need a certain degree of information and data," said Faye.

费耶说:“如果你希望会议有效率、你希望能够做出决定，你需要一定程度的信息和数据。”

And if you expect some participants to run part of the meeting, give them advanced notice and a time limit.

如果你希望一些与会者参与部分会议，提前通知他们，并给他们一个时间限制。

Get broad participation

使(与会者)广泛参与

Now that you've invited only the necessary players to your meeting, make sure you get input from everyone.

既然您只邀请了必要的参与者参加您的会议，那么请确保您从每个人那里得到了意见。

"If you have done a good job selecting the participants ... it's useful to hear from everybody to get a nice range of insights and perspectives," said Hartman.

“如果你在选择参与者方面做得很好……听取每个人的意见，获得各种各样的见解和观点，这是很有用的。”哈特曼说。

Limit your own talk time

限制你自己的谈话时间

While meeting hosts play an important role in the effectiveness of the meeting, they also have to be careful with how much they are talking.

虽然会议主持人对会议的有效性起着重要作用，但他们也必须注意自己说了多少。

Have a call to action

发出行动号召

If you ask participants of the same meeting what was accomplished or discussed, you'll get different answers.

如果你问同一个会议的参与者完成了什么或者讨论了什么，你会得到不同的答案。