Dialogue 1
-Mr. Chen,I will make a brief introduction of the office work to you.
-OK,Miss Liu.
-Our office is under the direct leadership of the general manager. The main
task is to handle routine business,such as arranging meetings,meeting
visitors,seeing visitors off,assigning work,making plans,sorting out the
data and collecting information. All these affairs are very important.I'm
sure you'll adapt quickly to the work here.
-I hope so.
-Mr.Chen ,do you have anything to say about your work?
-No.By the way,Secretary Liu,would you please tell me what the specific work
is for me?
-Sorry,I can't tell you now.After you are familiar with all these jobs,we
will discuss the problem.
-That's OK.
-Mr. Chen,If you have something to say about your work while working ,please
come out.The people here are very helpful.
-All right.Thank you.
Dialogue 2
-Hi!I'm a nwecomere and my nameis Ma Ling.
-Glad to meet you.Miss Ma.I"m Hu Qing.
-Miss Hu,would you please tell me something about your job?
-Yes.I'd be glad to.
-What does your job description say?
-As an assistant to the director,my job required that I prepare all incoming
and outgoing overseas correspondence and keep all the files in order.
-Do you take care of office supplies?
-No.One of the monthly duties of the office secretary is to take an
inventory of office supplies and place orders for thoes items in low supply.
-How do you keep all the files in order?
-Let me show you how our filing sytem works.Outgoing and incoming
correspondence is kept in this file,invoices and receipts in this one,and
product informaion,reports and business documents in this one.
-Do you have index for all the files?
-Yes.All the files are arranged alphabectically.If you can't find what you
are looking for, you can check the index.
-Computers are commonplace for companies involved in international trade adn
communication and computer is very efficient in handling files and data.
-Yes,you see.We have installed computers in every office for word
proccessing and for database.
-Thank you very much.Miss Hu.
Dialogue 3
-Miss zhou,the meeting is scheduled to begin at 2:00 this afternoon.Have you
made the necessary arrangement?
-Yes,Mr.Zhang.We'll use the conference room for the meeting.
-That's fine.The meeting is very important.Where shall the guests be
received before the meeting begins?
-In the dining room,it's spacious there.
-We'll have several foreign guests to attend the meeting.
-I've arranged for an interpreter to be present.But it is said that these
foreigners could spesk Chinese.
-Yes,I'll try to speak slowly.How would you seat our guests,Miss Zhou?
-We've prepared name cards to put on the conference table for guests to sit
by.What time would you like refreshments served,Mr.Zhang?
-Well,after my report there'll be an interval for rest and refreshments.
-All right.I see.
Dialogue 4
-Is the room ready for the meeting ,Miss Liu?
-Yes,I've put the Minute Book and some spare copies of the agenda on the
table,and paper and pencils.
-Thank you very much.And you're quite happy about looking after the office
on your own?
-Oh,yes.What are you doing?
-I'm just getting my notebook ready for the meeting.
-Can I see how to do it?
-Yes,here you are. This is the heading~(reading voice)Shenzhen Modern Office
Limited.(Normal voice)Then underneath that~(reading
voice)present:Mr. Smith,managing director.
-And you've left a space underneath to fill in the names of the managers.
-Yes,that's right.
-Do you have to write down every word that everyone says in the course of
meeting?
-Good gracious,no!That's vey difficult and hardly ever neccesary.I just make
a note of the topics that are discussed and the result of the discussions.
-The result of the discussions?
-When a topic has been discussed for some time,someone usually proposes that
some actions should be baked.
-Then what happens?
-Then the chariman asks whether the members agree to the proposal.And if
they do agree,I write down"it was agreed that~"
or"it was resolved that~"
-I see.Thank you.Mr. Ma.
