订购办公用品 Ordering Office Supplies
鉴于办公用品的损耗总是比我们想象的快，订购办公用品就成为秘书或助理必要的功课。从商业角度来看，批量购买是最实惠（cost-effective）、最有效的方式。
订购前，先要统计缺什么，什么型号，数量多少。
☉Are we out of staples again?
我们的订书针又用完了吗？
☉I’ve checked the supply cabinet.I think it’s time to make another order.
我刚检查了文具柜，我想该再次订购了。
☉There should be at least four reams of paper left before we need to call the vendor again.
在我们再次打电话叫供应商之前，我们至少应该还有4令纸。
☉What size of envelopes do you prefer?
您要什么规格的信封？
☉I need standard A4 size.
我要A4标准大小的。
☉Let me know if I can help you with anything.
如果我能帮点什么的话，尽管告诉我。
组织
专人专项定期检查办公用品的库存（periodic inventories）情况，根据各项用品的损耗快慢，定期订购。这样既能避免重复订购，也能保证及时供应。
☉What’s our inventory look like?
我们的库存情况怎么样？
☉Please prepare an inventory of our office supplies and have it on my desk by Monday.
请准备一份我们办公用品的清单，并在周一放到我的办公桌上。
☉Ordering office supplies is the responsibility of the secretarial staff.
订购办公用品是秘书人员的职责。
☉If you run out of office supplies or find our current supply lacking, please contact Jean Smith for requests and reorders.
如果你办公用品用完了，或者发现供应短缺，请向吉恩·史密斯反映，要求重新订购。
订购方式
订购办公用品（placing orders）通常有两种途径：电话订购或在线订购。电话订购的优点是有相关联络人（personal contact）负责，熟悉订购的种类。网络订购的好处是可以根据公司网页（company website）选择产品种类，及时了解库存情况，掌握送货进度。
☉I’d like to make an order for supplies.We need 50 reams of paper，10 boxes of legal sized self-adhesive envelopes，10 boxes of ball-point & nbsp；pens, and 5 boxes of paperclips.
我想订购办公用品。我们需要50令纸，10盒标准尺寸的不干胶信封，10盒圆珠笔和5盒夹纸曲别针。
☉How soon will we receive our shipment?
多久我们能收到货？
☉Can you offer us any discounts?
你们能给我们打折吗？
☉We need both A4 paper and new ribbon for the printers.
我们需要A4纸和新的打印机色带。
标准
为了保证办公用品的有效利用和管理，有必要对办公用品的采购实行标准化和制度化的管理。例如，专人专项负责办公用品供给保养（to maintain office supplies），根据实际使用情况提交一定时期内的购买预算。一定时期内（月、季度或年）购买次数和总额要有限定。和供应商签订供应合同（contracted office supply vendor）以获取实惠的价格。同时，固定的供应商也能了解公司办公用品的损耗情况，有针对性地提供服务。
☉Your monthly supply budget should not exceed$500.Please submit all receipts for office supply purchases to the Finance Department for reimbursement.
你们的月供应预算不应当超过500美元。请把所有购买办公用品的发票递交到财务部门报销。
☉Company policy says we can not exceed 3 orders of business supplies per month.
公司的政策是一个月内不能订购办公用品3次以上。
☉The maintenance on our copy machine is under contract, so pleasecontact our vendor for another toner cartridge.
我们复印机的保养合同依然在有效期内，所以请联系销售商为我们再提供一个硒鼓。
总结为了避免突如其来的“弹尽粮绝”，或者没有必要的浪费和无效利用，对于办公用品的需求应当做到早调查、早预算、早安排；与固定的供应商签订合同；定期检查、定期订购。
Words 单词表ball-point pen圆珠笔
copy machine复印机
copy paper复印纸
correction fluid修正液
correction tape修正胶带
double-sided tape双面胶带
dry-erase pens可擦写白板笔
duct tape胶带
envelope信封
eraser橡皮
fax machine传真机
fax paper传真纸
felt-tip pen毡尖笔
file cabinet文件柜
hanging file folder悬挂式文件夹
highlighter pen荧光笔
invisible tape透明胶带
legal pad记事本
writing pad信纸
marker标签
masking tape封口胶带
memo pad便条簿
notebook笔记本
paper clips夹纸区别针
pencil铅笔
post-it flag报事贴
post-it note便利贴
printer cartridge打印机墨盒
printer打印机
ring binder活页夹
scissor剪刀
staple订书针
stapler订书机
toner cartridge硒鼓
Phrases 短语表be in a state……在……情况之下
be out of stock没有存货
get on the ball 机灵些，机敏些
give（sb）a deal给（某人）待遇
实景对话1A：Are we out of staples again?
B：I've checked the supply cabinet. I think it's time to make another order.
A：We can't make another order so soon……Company policy says we can not exceed 3 orders of business supplies per month. Plus, there should be at least four reams of paper left before we need to call the vendor again.How many are there now?
B：Just two, I think.
A：Well, that's no good. What's the rest of the inventory look like?
B：I don't know, but we need both A4 paper and new ribbon for the printers. And the copy machine is out of toner again.
A：The maintenance on our copy machine is under contract, so that means we have to contact our vendor for another toner cartridge.
B：So our copier doesn't work, we're out of paper for the fax machine， and we're almost out of copy paper. Didn't anyone make any orders?
A：Ordering office supplies is the responsibility of the secretarial staff. Maybe we should ask them.
B：Good idea. They'd better get on the ball and make a call to our office supplier. In the state we're in, it's a wonder that anyone is getting any work done around here！
A：我们的订书针又用完了吗？
B：我刚检查了文具柜，我想该再次订购了。
A：我们不能这么快又订购……公司的政策是一个月内不能订购办公用品超过三次。此外，在我们再次打电话叫供应商之前，我们至少应该还有4令纸。我们现在还有多少？
B：我想只有2令。
A：那可不太妙。剩下的库存情况怎么样？
B：我不知道，但是我们需要A4纸和新的打印机色带。而且复印机的墨粉又用完了。
A：我们复印机的保养合同依然在有效期内，那意味着我们得联系销售商为我们再提供一个硒鼓。
B：复印机不运转，传真纸用完了，而且复印纸也快用完了。就没有人去订购吗？
A：订购办公用品是秘书人员的职责，也许我们应当找他们。
B：好主意。他们最好快点打电话给供货商。照目前情况来看，谁要是能把工作做完才真的是奇迹呢！
实景对话2A：I'd like to make an order for supplies. We need 50 reams of paper，10
boxes of legal sized self-adhesive envelopes，10 boxes of ball-point pens, and a 5 boxes of paperclips.
B：You wanted legal sized self-adhesive envelopes?And what size of paper do you prefer?
A：Yes, that's correct. I need standard A4 size.
B：I'm sorry. The self-adhesive envelopes are currently out of stock.I have regular legal sized envelopes, will that be okay?
A：I suppose. How soon will we receive our shipment?
B：It should arrive within five to ten business days.
A：Can you offer us any discounts?
B：We are having a discount on fax machine paper. Normally they run five dollars per roll, I can give you a deal for three dollars.
A：Okay, we'll take 5 rolls of fax paper while we're at it.
B：Okay, I've got your order.
A：我想订购办公用品。我们需要50令纸，10盒标准尺寸的不干胶信封，10盒圆珠笔和5盒夹纸曲别针。
B：您想要的是标准尺寸不干胶信封吗？还有您要多大尺寸的纸？
A：对，没错。我要标准的A4纸。
B：对不起，标准尺寸不干胶信封目前没有存货了。我有普通标准信封，行吗？
A：可以。多久我们能收到货？
B：应该在5到10个工作日内。
A：你们能给我们打折吗？
B：在传真纸上我们可以给折扣。通常是5美元一卷，我给您3美元一卷。
A：好的，按照这个折扣我们要5卷。
B：好的，我已经做好了您的订单。
